CareVoyant vs KanTime
Updated October 23, 2026
Agencies that run home health next to private duty or personal care often end up with a separate system for each line, which splits patient records and complicates billing. CareVoyant and KanTime both put several service lines in one system, but they lean toward different mixes: CareVoyant is strongest where private duty nursing, pediatric care, and personal care share one record with medication charting, while KanTime covers home health, hospice, private duty, and pediatrics with visit verification and billing built in. Map the lines you bill today, and any you plan to add, before booking demos.
Our analysts compared CareVoyant and KanTime on service lines, medication records, field staff tools, agency results, and getting live, using the HIR review of each company and each vendor's own site. In the following sections, we compare them in one table and describe the agency each one suits.
CareVoyant vs KanTime at a glance, October 2026
| What buyers weigh | CareVoyant | KanTime |
|---|---|---|
| Pricing model | Cloud software for home care and home health, quoted by agency size and modules. | Quoted cloud software, priced by users, programs, and modules. |
| What drives cost | The number of users and patients, service lines, how much visit verification you need, and how complex your billing is. | Agency size, services covered, visit verification and billing modules, and setup or training help. |
| Service lines | Private duty, pediatric private duty nursing, personal care, and home health on one patient record. | Home health, hospice, private duty, and pediatrics in one cloud system. |
| Medication records | Electronic medication and treatment records tied to scheduling and billing. Clear edge | Not published |
| Field staff | Clinicians document on devices the agency plans for during setup. | Caregivers and field staff document at the visit on mobile tools. |
| Agency results | Scores 7.2 for multi-line agency operations. | Scores 7.8 for documentation and claims throughput. Higher score |
| Product depth | Scores 7.1 for its clinical, visit verification, and billing product. | Scores 7.7 for its multi-program agency product. Higher score |
| Getting live | Scores 6.8 for getting the agency cutover live. | Scores 7.3 for getting the agency live. Higher score |
| Time to full value | About 5 to 11 months | About 5 to 11 months |
| What you need first | A list of your service lines and payer authorizations. | Clean client and caregiver records ready to move. |
| Deal-breaker | You only need a separate visit verification app. | You are looking for a hospital EHR. |
| Pricing clarity score | 6.6 | 7.2 Clearer pricing |
| HIR overall score | 7.0, Recommend. | 7.6, Recommend. Higher score |
| Best for | Agencies running private duty, pediatric private duty nursing, personal care, and home health on one patient record. | Agencies that offer several services, such as home health, hospice, private duty, and pediatrics. |
| Not a fit for | Large post-acute chains that run on big platforms like WellSky or Homecare Homebase. | Hospitals looking for an inpatient EHR. |
Which fits which buyer
List every service line you bill before you compare.
Choose CareVoyant if
- You run pediatric private duty nursing or personal care alongside home health.
- You need medication and treatment records tied to scheduling and billing.
- You are a mid-sized agency that wants intake for every line in one system.
Choose KanTime if
- You run hospice as well as home health and private duty.
- You track late notes, clean claims, and visits per staff member.
- Your field staff are ready to document on phones or tablets at the visit.
Verdict
KanTime scores higher on results, product, and getting live, and fits agencies that add hospice to home health and private duty. CareVoyant fits mid-sized agencies built around private duty and pediatric nursing that want medication records on the same patient record.
Neither posts prices, so get quotes that include visit verification for each state you serve.
Methodology
Each row comes from the HIR reviews of CareVoyant and KanTime, scored under the HIR method, and from each vendor's public pricing where it exists. Any published price for CareVoyant or KanTime was checked on that vendor's own site on October 23, 2026.
A green check marks a clear edge for CareVoyant or KanTime only where their review scores differ by at least 0.3 points or the two reviews show a plain difference. Rows with nothing published for either CareVoyant or KanTime are left out, and time to full value for each adds up the rollout stages in its review.